The Financial System (FS) maintains the official financial book of record for the UCLA campus, UCOP (UC Office of the President), and UC Merced. Since its inception in 1981 the system has under gone a number of revisions and enhancements. FS is now a set of applications that reside on the mainframe and web.
The Financial System is comprised of the following core services:
UCLA Chart of Accounts and Funds is maintained by central offices and utilized by every financial application on campus. It uses a 32 character accounting unit in conjunction with a four level organizational hierarchy to accommodate reporting and summarizing of financial activity at various levels and by a variety of categories.
FS General Ledger provides batch transaction posting and reporting. Transactions from over thirty different sources are brought together into one database and made available to campus departments and to the Corporate Financial System at the UC Office of the President. In addition the system provides a full range of standard production reports including a Detail General Ledger (FS0100), and various summary reports, subsidiary ledgers, control reports, edit reports, transaction registers and campus mailing information.
Permanent Budget System maintains and loads next year’s budget for the campus.
UCLA Business Systems Menu provides a single sign-on for several financial applications:
|Online Financial Systems Reports||Web Reporting provides a variety of General Ledger and Chart of Accounts and Funds reports that allowed drill downs and excel downloads|
|Web Key Entry|
Web Key Entry provides a web-based interface for users to enter in a variety of transactions in the form of journals.
At this time the following journals can be entered via the web:
|Recharge Order Request||Recharge Order Request allows users to request goods and services within the Campus that will be recharged.|
|Budget Error Correction||Budget Error Correction allows for the correction of budget data.|
|Consolidated Gift Fund Management||Consolidated Gift Fund Management brings together gift information from UCOP, UCLA Foundation and UCLA Corporate Finance to provide a comprehensive view of gift status.|
|Chancellorial Commitment||Chancellorial Commitment allows the Office of Academic Planning and Budget to track chancellorial commitments.|
|Post Authorization Notification System (PAN)||Post Authorization Notification System (PAN) is used to send notifications to the reviewers of financial transactions (from the preparers) that an update has occurred and to send additional notifications to other interested parties.|