Office 365 MFA Implementation

Important Changes to Email Accounts — Adding Authentication

On 8/20/2021, selected Office365 email accounts will begin using UCLA’s Single Sign-On (SSO) authentication method.  Please note that this will require you to update configurations on your devices to make this change.    

Who does this apply to?

Note: If your account is included in the 8/20/21 change, you'll have received an email from David Shaw - CISO notifying you of the upcoming change. 

Helpful Links

Refer to the links below for step-by-step instructions and more information about accessing Outlook for Web and migrating Windows, macOS, iOS, and Android applications to use Single Sign-On.

Tip: If you have problems accessing your Outlook email on Windows or macOS, remember that you can always access Outlook for Web (see the first link below).

Outlook for Web

Microsoft Windows

macOS (Macintosh)

iOS (iPhone/iPad)

Android (Smartphones and Tablets)

Frequently Asked Questions (FAQs):

  • Why are emails sent to my [email protected] email address now being delivered to my departmental email Inbox instead of my Google Apps for UCLA mailbox (e.g. [email protected])?
  • Email message routing may change for some users after the migration. Please refer to the following KB article for more information about changes in message routing:

    Emails sent to my [email protected] email address are now delivering to my departmental Inbox
  • I am trying to migrate Microsoft Outlook 2016 for Windows to use Single Sign-On and I am stuck at the "Add Account" window (step #7d). How can I complete this process?
  • Please be sure to follow the directions step-by-step on How do I migrate Microsoft Outlook for Windows to use Single Sign-On. Make sure that the email address you enter at step #7d is your departmental email in the following format: [email protected]. If you continue to have problems at this step please contact your local IT department for assistance.
  • I was able to create a new profile in Outlook for Windows, however, I am still getting prompted to enter my old username/password. How can I fix this?
  • Please be sure to follow the directions step-by-step. If you are absolutely sure you have followed the directions and are still having problems, it could be an issue with a cached credential (Windows) or a credential stored in your Keychain (macOS). Please contact your local IT department for further assistance.
  • My email client is still working even though I didn’t set up a new profile. What should I do?
  • This occurs because some email clients will maintain an open session with the server for a period of time. We highly recommend following the steps in the KB articles in order to avoid a surprise interruption of service in the future.
  • How can I tell if my account has been successfully migrated?
  • Follow the instructions found at How to log into Outlook for Web using Single Sign-On. If you sign in successfully using Single Sign-On (UCLA Logon ID and Password), your account has been migrated.
  • The issue I am having is not listed in the articles found at the MFA for Email knowledge base. What should I do?
  • If you cannot find a resolution to your issue at the MFA for Email knowledge base, please contact your local IT department for further assistance.
  • Why are we doing this?  And why now?
  • The Office of the Chief Information Security Officer (OCISO) is working on deploying a number of initiatives aimed at further protecting the systems, data, and reputation of UCLA. 

    One important initiative involves the implementation of an Email Multi-Factor Authentication (MFA) solution, which will improve the security of our Office 365 accounts. This is a critical initiative, as we have seen active exploits of email accounts across the UC system. Email MFA will add a layer of protection to our email accounts to prevent these types of activities from occurring.

For a complete list of Multi-Factor Authentication (MFA) for Email knowledge base articles, please visit the MFA for Email knowledge base.

 

Getting Help

For assistance with configuring your email client, please contact your local IT department or the IT Support Center at (310) 267-HELP (4357) or [email protected].