Need help transitioning to online platforms? Call us at (310) 267-HELP (4357) or email [email protected].

Tools for Working Remotely

Resources for faculty, staff, and students working off campus.

Tools for Working Remotely

Zoom (Video Conferencing)

Zoom Video Communications provides audio/web and video-conferencing in a simple, easy-to-use format.

Attention: If you are part of UCLA Health, please sign in at uclahs.zoom.us to create your Zoom account.

Virtual Private Network (VPN)

Connect to UCLA's network from remote locations.

A VPN is a secured private network connection built on top of publicly-accessible infrastructure. The Campus VPN service provides an alternative to using the proxy server for remote access to the UCLA Library and other campus resources. Campus VPN access is restricted to registered students and university employees with an active staff/faculty appointment. You will be required to enroll in and authorize your login attempts using Multi-Factor Authentication (MFA) to connect to the Campus VPN. 

Email & Calendar

Access your email and calendar when you're not on campus.

IT Services supports both Office 365 and the Google suite of apps. 

Office 365

Office 365 (O365) is part of Enterprise Messaging. It is a subscription-based online version of the Office platform that pairs web-based Office applications with cloud storage. O365 has 100 GB mailbox quotas, greater redundancy, Office Web Apps, One Drive for Business, Skype for Business, and many other features.

Google Apps

Google Apps is an integrated communication and collaboration solution offered by Google, which includes Gmail, Google Calendar, Google Docs, and more. Google Apps is available to employees, students, alumni, and retirees. Affiliated individuals can be granted accounts with appropriate authorization.

Box

Box is a university-approved, secure method to store and share documents online.

Box is a university approved, secure method to store and share documents online.

Create files and folders, share them using a direct link, and invite both UCLA and external team members to collaborate. Box is easily accessible from anywhere, on smartphone, tablet, or your computer.

UCLA’s Box services is available free of charge to everyone in the UCLA community. Research projects use Box to collaborate on datasets and documents. Departments use Box to replace traditional network file servers. Students use Box to store papers, assignments, and notes. Documents stored on Box are encrypted. You have full control over who can access your files. With no storage limit, Box is the right choice your document storage needs.

Voicemail

How to check voicemail from an off-campus telephone

Voicemail

Check your phone messages from anywhere. 

Wav-Mail

Wav-mail provides email notification whenever a voicemail is received in your voicemail box.
 

Disclaimer: Wav-mail can only be sent to UCLA email addresses and only one email address can be specified per voice mailbox.  Wav-mail is not available for individuals working in Health Care Systems or those with a mednet.ucla.edu email address.

Slack (collaboration)

Slack is a collaboration hub to help you and your team work together.

A messaging and collaboration tool that is available to some UC users. You can create an account via your @ucla.edu email address.
 

WebEx Teams

Webex Teams is an online team collaboration tool for video conferencing, online meetings, and screen sharing.

Webex Teams is an online team collaboration tool for video conferencing, online meetings, and screen sharing: 

  • Bring teams together in one secure and easy-to-use app with end-to-end encryption.
  • Data is accessible only to the unique sender and recipient(s) of messages.
  • Contribute anytime with messaging, file sharing, white boarding and video meetings.
  • Create, share and get work done with people and teams regardless of where you are located.

Webex Teams is now available to all non-student campus staff. Please see our knowledge base article for instructions. 

Please login to WebEx Teams with your @ucla.edu email address, in the form of [email protected]DO NOT use your @dept.ucla.edu e-mail address.

Jabber

Jabber is an all-in-one communications tool for businesses. Use it to send instant messages, make phone calls, join meetings, and manage your contacts.

Jabber is a VoIP Voice Service. To request a Jabber account, submit your request through the IT Services Web Center. You may request access to Web Center from your Departmental Security Administrator (DSA); or ask your DSA for the designated individual who can order services on your behalf or on behalf of your department.

Learn more about Jabber in our knowledgebase. 

Docusign (Electronic Signatures)

DocuSign is a secure, legally-binding electronic signature application, allowing you to sign and complete forms digitally from anywhere at any time. Electronic signatures provide an alternative to paper-based forms and wet-ink signatures.

Docusign is provided at no cost to departments for the 19/20 and 20/21 fiscal years.  

If you are interested in using DocuSign for your department, please contact [email protected].