Financial Applications

General Ledger

The Financial System General Ledger Applications (FS) is the hub of central financial data management.

The Financial System (FS) General Ledger Applications maintains the official financial book of record for the UCLA campus, UCOP (UC Office of the President), and UC Merced.

Features

The Financial System is comprised of the following core services:

UCLA Chart of Accounts and Funds is maintained by central offices and utilized by every financial application on campus. It uses a 32 character accounting unit in conjunction with a four level organizational hierarchy to accommodate reporting and summarizing of financial activity at various levels and by a variety of categories.

FS General Ledger provides batch transaction posting and reporting. Transactions from over thirty different sources are brought together into one database and made available to campus departments and to the Corporate Financial System at the UC Office of the President. In addition the system provides a full range of standard production reports including a Detail General Ledger (FS0100), and various summary reports, subsidiary ledgers, control reports, edit reports, transaction registers and campus mailing information.

UCLA Business Systems Menu provides a single sign-on for several financial applications:

Web Application

Description

Online Financial Systems Reports

Web Reporting provides a variety of General Ledger and Chart of Accounts and Funds reports that allowed drill downs and excel downloads

Web Key Entry

Web Key Entry provides a web-based interface for users to enter in a variety of transactions in the form of journals.

At this time the following journals can be entered via the web:

  • Financial Journal
  • Electronic Funds Transfer
  • Non-Payroll Expenditure Adjustment
  • Transfer of Funds
  • Encumbrance Voucher
  • Memo-Lien Voucher
  • Interdepartmental/Intercampus Recharge

Recharge Order Request

Recharge Order Request allows users to request goods and services within the Campus that will be recharged.

Eligibility

Access to specific functions of this application is handled by the Department Security Administrators (DSAs) and requires an OASIS logon ID. Changes to access permissions are effective the day after they are made by the DSA.

Getting Started

Information Technology Services (IT Services) maintains and enhances this application for Student Accounting. All change requests must be submitted through the Application Service Request (ASR) System, and approved by the Corporate Financial Services Office.

For more information, please go to https://fswj.ais.ucla.edu/menu.